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Identification documentation

In accordance with Spanish legislation, financial institutions are obliged to reliably identify customers. Documents vary depending on place of residence and nationality:

• Natural persons who hold Spanish nationality, the original and valid National Identity Document.
• Foreign natural persons, Residence Card, Foreigner identity card, Passport or, in the case of citizens from the European Union or the European Economic Area, the document, letter or official personal identity card issued by the authorities in the country of origin.

For tax identification purposes, natural persons who do not hold Spanish nationality must provide one of the following documents:

• NIE (Foreigner Identity Number). This is granted by the General Directorate of the Police and the Civil Guard and is requested at police stations by submitting a printed application. This number is included in the Certificate of Registration as a European citizen or in the valid Residence Card. Therefore, if the Registration certificate is provided, we will obtain the NIE information.
• Provisional NIF (letter M), if you do not have a NIE. The NIF can be obtained at any Tax Agency branch by submitting form 030.

Minors

Should a minor wish to open an account, the minor must be identified by providing their National Identity Document (DNI). Those under the age of 14 who do not hold a DNI must provide the tax identification number (NIF) assigned directly by the Tax Agency beginning with the letter “K”. This document shall be valid until the holder is granted the national identity document (DNI), which must be communicated within two months of the issuance thereof.

The parents or guardian must provide the family book or the certified copy of the birth certificate obtained from the Civil Registry to prove their status or power of attorney.

Activity data

Colonya asks first-time customers to provide minimum activity data, which they must accredit with the following documentation:

SALARIED WORKERS

Salaried workers may provide any of the following documents as long as they are not older than stipulated:

Documents issued no more than 3 months ago.

• Payslip (one payslip from within the last three months).
• Unemployment benefits, pensions or other allowances.
• Certificate of employment relationship issued by the employer.
• Current employment contract.
• Record of employment history.

Documents issued no more than 1 year ago

• Income tax (IRPF) return (form 100).
• Spanish Non-Resident Tax (IRNR) return (form 210).

SELF-EMPLOYED WORKERS

Self-employed workers may provide any of the following documents.

Documents issued no more than 3 months ago

• Income tax (IRPF) withholdings (form 111)
• Personal income tax installments (forms 130 and 131)
• Quarterly VAT (IVA) returns (form 303)
• Confirmation of payment of social security contribution for self-employed workers
• Certificate of Census Registration issued by the National Tax Agency (AEAT)

Documents issued no more than 1 year ago

• Income tax (IRPF) return (form 100)
• Income tax (IRPF) withholdings (form 190)
• Proof of most recent professional college payment (quarterly or annual fees)
• Annual VAT (IVA) returns (form 390)
• Annual statement of operations (form 347)
• Registration of Activity or Acknowledgement of Registration issued by the Social Security General Treasury (TGSS)
• Taxpayer census declaration (forms 036 or 037) indicating registration in the Census of Entrepreneurs, Professionals and Withholding Agents.

NON-RESIDENTS

In the case of non-residents, documentation similar to that of residents of the country of origin, duly translated and legalized, must be provided. The documentation issued by non-Spanish public bodies (such as tax settlements, incorporation of companies, certifications, etc.) must be legalised in the Consulate or with the Hague Apostille. Other additional documentation (bank statements, invoices, contracts, etc.), when issued in a language other than Spanish or English, shall require a sworn translation in Spanish or English, otherwise it shall not be deemed valid.

Identification documents

In accordance with Spanish legislation, financial institutions are obliged to formally identify customers through the following documents:

• Deeds of incorporation and Commercial Registry registration document.
• Power of attorney certifications.
• Identification documents of the company representatives.
• Identification of the Beneficial Owner and control structure: by means of a statement issued by the representative of the company in which the beneficial owner is identified or a notarial document identifying the beneficial owner.
• Definitive CIF.

Declaration of economic activity

Documents issued no more than 3 months ago

• Quarterly VAT (IVA) return (form 303)
• Certificate of Census Registration issued by the National Tax Agency (AEAT)

Documents issued no more than 1 year ago

• Census of Taxpayers Declaration (Form 036) indicating registration in the Census of Businesses, Professionals and Withholders.
• Corporate Tax return (form 200)
• Annual accounts submitted to the Commercial Registry (Balance sheet and operating account)
• Activity report
• Annual VAT (IVA) return (form 390)
• Annual Statement of Operations (form 347)

NON-RESIDENTS

In the case of non-residents, documentation similar to that of residents of the country of origin, duly translated and legalized, must be provided. The documentation issued by non-Spanish public bodies (such as tax settlements, incorporation of companies, certifications, etc.) must be legalised in the Consulate or with the Hague Apostille. Other additional documentation (bank statements, invoices, contracts, etc.), when issued in a language other than Spanish or English, shall require a sworn translation in Spanish or English, otherwise it shall not be deemed valid.

Specific cases

Companies under constitution

When a company is in the process of becoming incorporated, it must provide the provisional Tax Identification Number (CIF) granted by the National Tax Agency (AEAT), after submitting form 036 to this body to apply for the provisional CIF with the agreement of the will of the partners.

Furthermore, with a view to accrediting the activity, the documentation relating to the business project or the financial/economic plan of the company in the process of becoming incorporated must be provided.

Associations

• Tax Identification Number (CIF)
• Founding Act, which must include:
  • The name and lineage of the representatives of the association if they are natural persons, the name and company name if they are legal persons and, in both cases, the nationality and address.
  • The will of the representatives to incorporate an association, the agreements that, where applicable, have been set out and the name of the association.
  • The approved Articles of Association that shall govern how the Association is run.
  • Place and date of granting of the deeds and signature of the representatives in the case of legal entities.
  • The designation of the members of the provisional governing bodies.

The articles of incorporation, in the case of legal entities, must be accompanied by a certification of the agreement validly adopted by the competent body, in which the will to constitute the association and form part thereof as well as the designation of the natural person who shall represent it are stated; and, in the case of natural persons, accreditation of their identity. When the granters of the certifications appear therein through a representative, proof of their identity shall also be required.

• Articles of Association
• Registration in the corresponding Register of Associations
• Deeds or certification that they have agreed to open an account with Colonya, Caixa d'Estalvis de Pollença and disposition thereof in the absence of providing the Articles of Association.
• Identification of governing bodies and representatives.
• Identification of the beneficial owners.

Foundations

• Tax Identification Number (CIF)
• Founding Act, which must include:
  • The name and lineage of the founders if they are natural persons, and their denomination or company name, if they are legal persons, and, in both cases, their nationality, domicile and tax identification number.
  • The will to set up a foundation.
  • The endowment, the assessment thereof and the form and source of its contribution.
  • The Articles of Association of the Foundation.
  • The identification of the Board of Trustee members, as well as the acceptance thereof if executed upon foundation.
• Articles of Association
• Registration in the corresponding Register of Foundations.
• Deeds or certification that they have agreed to open an account with Colonya, Caixa d'Estalvis de Pollença and disposition thereof in the absence of providing the Articles of Association.
• Identification of governing bodies and representatives.
• Identification of the beneficial owners.

Communities of Owners

• Constitutive title of the Community of Owners: Deed of horizontal division of the property or a registry certification of the Community regulations
• Tax Identification Number (CIF) of the Community of Owners
• Minutes or certificate of the meeting during which the Community of Owners was incorporated.
• Minutes or certificate with the appointments of the President and the Secretary and other members of the Board
• Minutes or certificate indicating the names of the people authorised to enter into contract and to have control over the account and in which manner (signatures, whether jointly or separately...). They must be named expressly in this regard, since, although a person may be elected president or secretary, this does not entitle them to have control over the account
• Copy of the DNI of all natural persons authorised to have control over the community of owners account or related accounts
• Authorisation of the community of owners to deem the positions as renewed, if not explicitly stated otherwise. Every time there is a change in administrator or person authorised to have control over the account, a certificate of termination and new appointments must be provided.

The minutes or their certifications must be signed by the Secretary with the approval of the President, unless another procedure is set forth in the Articles of Association.